Payroll & HR Systems - Tech & AI

Payroll Systems Implementation

HR Information Systems (HRIS)

Tech & AI @ Work

Payroll Systems Implementation

Nowadays, for efficiency, accuracy & compliance, businesses go through implementing or integrating varied payroll systems in their operations. The market offers a variety of softwares & providers that have varied features for different type of needs.

How can we help?

Throughout the entire implementation process, our team can:

• work with you to start canvas & identify the right type of software and system features for your business activity and scale.

• act as a bridge between the technical implementation team and the end-users. As experts, we can bridge the communication gap, ensuring the system is both technologically sound and user-friendly, tailored to what your business requires.

• create a training library and support the change manangement by training all users on how to navigate the new system.

What are the key steps to make an payroll system implementation work?

Key guiding steps can help with ensuring the implementation meets the company's needs and complies with relevant regulations. Each step has its own set of data, workflows and validations

• Planning

• Gathering and sorting employee data

• System configuration

• Testing

• Launch

• Monitor and adjust.

What is there to know about a smooth Payroll Implementation?

Whether you choose to work with us or not, here are few things you can use as a checklist to make your implementation work for your business:

Document your processes from beginning to end.

We can assist with clearly describing the full scope of your payroll process and will ensure that each stage is completed. This is where the hard work is. Be very clear and detailed with every data point, label, pay element, process and interdependency you need (now & in the future) in your business:

• employee classifications,

• compensation structures, benefits, allowances,

• data entry, pay frequency, entities,

• self-service, onboarding,

• reports, compliance,

• integration with other systems,

• capturing attendance, timesheets, leave types, rules & approval management,

• data & records integrity

• STP transmissions

...all these form the scaffolding of what needs to be configured further. From here, the implementation work involves:

• Establish role-based permissions clarity will preserve the integrity of your payroll.

• Data validation is yet another crucial step when bringing a new system in.

• Dashboards & Reporting: the entire point of bringing in a system is to make life easier, have efficient ways of viewing data at any given point in time and flexibility with reporting and extracting data.

• Configuring it all for compliance (payroll, tax, superannuation and other legislative & business requirements) is something that your provider will have to enable, according to the specifications your business needs.

• Data migration is all about making sure all your employee information is accurately captured in the new system and up to date. This contains personal information, tax withholding, and employment status. Accurate employee records are critical to proper payroll processing.

• User testing, going live and user training are just as critical in getting right as all the steps above. You may find a great system, configured beautifully, though if you don't have your users make sense of it and use it easily, it may undermine the entire work.

HR Information Systems

Much like payroll systems, a good amount of work is required in configuring a useful and most importantly user friendly HRIS. Put simply, an HRIS offers basic data and workflow automation. An HR Management System (HRMS) offers all the functionalities of the HRIS and, on top of that:

• Recruiting & applicant tracking

• Onboarding

• Performance management

• Employee engagement

• Reporting

• Secure access

Varied systems offer varied functionalities and features. Some HR applications offer to improve the employee experience. Some businesses may find more useful than others having automated features like:

• Learning and development

• Compensation management

• Succession planning

• Industry data and benchmarks

• Advanced data & analytics

• Business intelligence

Throughout the entire process, our team can:

• act as a bridge between the technical implementation team and the end-users. As experts, we can bridge the communication gap, ensuring the system is both technologically sound and user-friendly, tailored to what your business requires.

• create a training library and support the change manangement by training all users on how to navigate the new system.

Tech & AI

@ Work

It is said that workplace Artificial Intelligence (AI) helps organisations increase operational efficiency, enable faster-informed decisions, and innovate products and services.

While there is an abundance of information about how AI may provide value to workplaces, research on how workers and AI can coexist in workplaces is evolving. It is critical to explore emerging themes in businesses like yours to understand the trajectory in this area in the years to come.

Love it or hate it, tech & AI are the new normal.

And, in the next few years they will simply change the way we do life and the way we do work.

• We happen to love it

• Every single day we test & explore new tools, apps and concepts applicability in various tasks.

How your business and your people will coexist with AI in workplaces?

This will be on you, purely based on your agility of enabling it now.

You may distrust it, from perceiving it as a job threat, and if so, it is about time to rethink how you can actually work with it.

What can it enable?

It happens almost instantly, like each time breakthroughs arrived on how we use phones, calculators, computers , cars, cards, laptops, headphones, wearables and everything in-between.

Workplace AI entices worker-AI interactions by offering to augment worker abilities, AI and worker coexistence require workers' technical, human, and conceptual skills.

And for this, workers need immediate reskilling and upskilling to contribute to a symbiotic relationship with workplace AI.

We suggest that technical skills benefit coexistence but cannot outweigh human and conceptual skills.

Let's discuss your preferences & ideas. Let's figure out how your people creativity and conceptual skills can intertwine with AI & Tech, to become the augmented capabilities that can offer a future to your business to adapt for whatever more the world of Tech & AI brings.

Your Vision & Projects

You dictate the rhythm of any collaboration with us at PeopleHub.

Our collaborations are flexible or retainer based, designed with you and agreed to fit your business needs & the unique deliverables of each project.

We present you with real life applicability expert advice, solutions and support with any pain points around all things people.